Keep the pre-filled email. Their verified Google sign-in links the planned assignments.
Circuit handbook · Private preview
Run your first circuit, confidently.
One practical guide for the organiser at the control desk, the examiner in the station and the student moving through the circuit.
The full journey
Six moves from blank page to useful feedback.
- 01Invite
Add the planned cohort with email-locked links.
- 02Build
Create reusable stations and an event-specific circuit.
- 03Schedule
Generate rotations, then safely adapt assignments.
- 04Run
Check in, start the clock and manage exceptions live.
- 05Mark
Examiners release prompts and submit authoritative marks.
- 06Release
Review, lock, export and publish student feedback.
01 · Organiser
Build the room before you run it.
Use a laptop for setup and live control. Circuit separates reusable content, one event’s delivery and released student feedback so each decision stays clear.
- 01
Prepare people
Open Participants, import names and emails, issue individual email-locked links, then confirm every joined person has the correct role. Use a shared role code only for an unplanned replacement.
- 02
Build once, reuse safely
Create polished templates in Station bank. Adding one to an event makes an event-specific copy, so historical mocks do not change later.
- 03
Create the event
Set the name, date, venue and duration. Add station locations, candidate prompts and observable mark-scheme criteria.
- 04
Generate the circuit
Create the round-robin schedule, review every slot and use conflict previews for any manual reassignment or swap.
- 05
Run live control
Check attendance, start or pause the shared clock, monitor overdue attempts and resolve day-of exceptions from one control room.
- 06
Release deliberately
Resolve missing submissions, review analytics, lock the result snapshot, export CSV and only then release feedback.
PreflightTest one complete assignment before candidates arrive.
- Student sees Prompt locked before start
- Examiner start reveals the correct prompt
- Submission remains hidden until result release
- Joined examiner and student roles match the schedule
- Emergency pack is printed and assigned
02 · Examiner
One station, one clear next action.
- 1Check
Confirm event, round, candidate, station and room before the candidate enters.
- 2Start
Press Start & release prompt only when both people are ready. This unlocks that student’s prompt and timer.
- 3Capture
Tap achieved criteria, add useful Replay moments and write one strength plus one next priority.
- 4Watch save state
Wait for All marks saved. If offline, use the emergency paper sheet and tell the chief organiser.
- 5Submit once
Choose the global rating, submit marks and confirm the station changes to completed.
03 · Student
See where to go. Nothing you should not see.
- 1Join
Use the exact Google email that received your individual invitation.
- 2Move
Follow the round, station title and room shown in your queue. Schedule updates arrive automatically.
- 3Wait
Prompt locked is intentional. Future candidate instructions are not available while you transfer.
- 4Begin
When the examiner starts, the prompt and server-aligned countdown appear automatically.
- 5Review
After organiser release, open criteria, feedback, recurring themes and your timestamped Replay.
Event-day safety
Make change possible without making chaos.
Students and examiners can be replaced on the day. Use the built-in assignment and swap previews so the same person is never placed in two stations in one round.
Issue a replacement invite, then reassign or swap with the conflict preview.
Move them to a spare device with their own account, or use the signed paper sheet.
Pause, test the hotspot, switch to the printed pack and reconcile with two people.
Before a real cohort
Rehearse it with people in the room.
Run one small mock on the actual venue network, using the actual devices, then close every issue before the 100-person pilot.